Passepartout tours - cruises, has successfully organized several seminars, symposiums, conferences and congresses, offering high quality services to more than 10.000 participants and accompanying persons. Computerized systems of the latest technology especially designed for conference needs, highly specialized staff and an Advisory Committee, guarantee maximum efficiency and the best results.
The combination of
WE CAN MAKE YOUR CONGRESS A SUCCESS
Passepartout tours - cruises, can undertake part or the whole organization of your event. In either case you can select from a wide range of services, tailor made each and every time, to your specific needs.
PLANNING & CONSULTATION
An experienced team will help, consult and guide you throughout the planning and realization of all aspects of your congress.
SECRETARIAT SERVICES BEFORE THE CONGRESS
Communication and correspondence with the Abstract Authors, the Invited Speakers, and the Organizing Committee. Processing of registration forms and Confirmation letters to the participants. Contact, Co-ordination and Supervision of all suppliers -Printers, Stand Constructors, Interpreters etc. Computer data processing is available for the needs of the congress - lists of names in alphabetical order etc.
DURING THE CONGRESS
Hospitality desks at the airports and the Congress hotel, Registration and Information desk at the congress venue, Secretariat handling and support, flower decoration and signage of the congress venue, selection of security and additional staff to cover the extra needs of the congress.
Consultation on the choice of the venue. Site inspections. Travel & accommodation arrangements for Invited Speakers, participants and accompanying persons. Arrangements and reservations for pre and post congress tours, private tours by mini vans or limousine and arrangements for all social events, from coffee breaks to the Gala Dinner. Shuttle bus services if required.
Consultation on the creative work and editing and printing of all congress material (i.e. First Announcement, Posters, Abstract Forms, Preliminary and Final Programme, letterheads, Invitations, Certificates, Badges etc.)
Press Conferences and Press Releases, Advertising in the Media of same or similar field as well as in our web site in Internet, Poster announcements in related organizations (e.g. Hospitals, other societies, and organizations), distribution of first announcement at other congresses of similar interest organized locally or abroad.
EXHIBITION – PUBLIC RELATIONS
Consultation on selecting the exhibition space, designing the Floor plan and establishing the Stand and Sponsorship prices. Construction of stands. Printing and mailing of Exhibitors/Sponsors Prospectus to selected companies and organizations. Contacts and follow up with companies and Public Authorities for exploring sponsorship opportunities.
SCIENTIFIC PROGRAMME SUPPORT
Abstract handling, communication and correspondence with Abstract Authors and Invited Speakers, supervision of the Final Programme and Abstract Book printing process.
Consultation on the selection of mailing lists. Preparation of envelopes, mailing of required congress material and follow up in order to ensure maximum participation.
State of the art equipment required for the congress can be provided, including PCs, printers, fax machines photocopiers, audiovisual and interpretation systems, which in combination with high professional technical support ensure the success of your event.
Detailed budget report on revenues and expenses of the congress is submitted. Handling of all payments on behalf of the Organizing Committee
Passepartout tours - cruises, through its extended large data bank and its sales and marketing system, is able to make your Congress organization known to the Trade, and to raise funds from sponsors as well.